Purchasing and accounts payable in the Service ERP.
Manage purchasing, supplier invoices, warranty claims and rebates from one connected system. Keep purchase orders, inventory requirements and supplier information linked to your service operations, helping your teams order the right stock, manage supplier payments and maintain accurate records of business expenses.
Why this domain exists
Managing purchasing effectively is essential for keeping your business running smoothly. Your team needs to know what stock is required, which suppliers to order from and how much you’re spending on the parts and equipment needed to support your customers.
When purchasing is managed separately from inventory and service operations, it becomes harder to make informed buying decisions. Your team might order stock that’s already available, overlook items that need replenishing or struggle to match supplier invoices to the goods received.
Nucleus connects purchasing and accounts payable to inventory, equipment information and supplier records. Your team can use stock levels and replenishment requirements to support purchasing decisions, while keeping purchase orders and supplier invoices connected.
It also helps you manage warranty claims and supplier rebates, giving your finance team better visibility of purchasing costs and the amounts that may be recoverable from suppliers.
Important functionality
MF16 brings together the information needed to manage purchasing and supplier accounts, helping your teams order stock, process invoices and keep track of supplier claims.
- Purchase ordersCreate and manage purchase orders based on stock requirements, equipment models and replenishment levels, helping your team purchase the right items when they’re needed.
- Vendor invoicesRecord and manage supplier invoices, keeping them connected to purchase orders and goods received to support accurate accounts payable processing.
- Claims and rebatesManage supplier warranty claims and rebates, keeping the relevant equipment, serial numbers and supplier information connected to each claim.
A week in the life of a purchase
Inventory levels indicate that a frequently used part needs replenishing. Your purchasing team can identify the required item and create a purchase order using the relevant product and supplier information.
The warehouse receives the ordered stock, with the goods receipt recorded against the purchase order. Your finance team can use this information when processing the supplier invoice.
A faulty component is identified during a service visit. The relevant equipment and supplier information can be used to support a warranty claim.
Your finance team reviews purchasing costs, supplier invoices and outstanding amounts, helping ensure the cost of stock and service operations is reflected in financial reporting.
What has to be true on the same record
Your inventory levels, equipment models, supplier information, purchase orders, invoices and financial records all need to be connected.
With Nucleus, purchasing information stays linked to the stock and service activities it supports, helping your teams manage supplier relationships, maintain accurate expense records and understand the costs involved in delivering service.
Works with
Use stock levels and replenishment requirements to support purchasing decisions, keeping purchase orders connected to the items your business needs.
Connect purchasing activity to supplier information, warranty arrangements and rebate claims, helping your team manage supplier-related transactions.
Keep accounts payable transactions connected to your financial records, supporting accurate expense tracking and financial reporting.
Bring purchasing costs into business reporting, helping your teams understand expenses, monitor margins and assess profitability.
From the business
"I am the Finance Manager at a Solar Company called Alumo Energy. We struggled to find a software solution capable to assist us with our business needs. After a long search we managed to find CO3 (Nucleus). We are very happy with the solution implemented, it caters to all our business needs. The Nucleus team was very professional and willing to help. A special thanks to Adrian, Jennifer and Pam. We will highly recommend CO3 to other businesses."
Gerhard Scheffer, Finance Manager — Alumo Energy
Frequently asked questions
How does Nucleus manage purchasing?
Purchase orders are raised from stock requirements, equipment models and replenishment levels, so your team buys the right items when they are needed.
Does Nucleus process supplier invoices?
Yes. Supplier invoices are recorded against purchase orders and goods received, supporting accurate accounts payable.
Can Nucleus manage warranty claims and rebates?
Yes. Supplier warranty claims and rebates are managed with the relevant equipment, serial numbers and supplier details attached to each claim.